Virtual Document Safe Storage

Virtual document safe storage is the process of changing physical files into electronic documents for sharing, storing and accessing. It can help reduce the space needed for physical documents as well as increase security by locking particular parts of a document for specific users.

Online storage systems can be especially helpful for businesses that deal with a large amount of paperwork. Paper documents are hard to track and secure without sophisticated security systems or lengthy administrative checkout processes. They are also more bordal portal prone to being lost or destroyed in a natural disaster, such as a fire. Electronic files are simpler to track and less likely to be lost. They also resist destruction better.

Egnyte Governance Guide

A virtual document is an object in Documentum that contains component files. Component files could be in different formats. The logical order of components is defined by the virtual document author. This ordering can be distinct from the logical order of the files within an organization based on folders similar to a traditional file-folder structure. If the logical order of components files changes, the entire virtual document needs to be re-ordered to reflect the changes.

While all businesses could benefit from an online document storage system, traditionally paper-based organizations such as law firms and accounting companies could see significant gains in productivity when using one. With proper security measures in place and a secure online document storage system will help secure your data from hackers and keep your workflows running smoothly.